Privacy Policy

Last Updated: February 2026

1. Introduction

Welcome to Field Clarity, part of the Proof of Service Platform. This privacy policy explains how we collect, use, and protect your personal information when you use our mobile application for landscaping service documentation and job reporting.

2. Information We Collect

2.1 Information You Provide

• Account Information: Name, email address, phone number, and role (foreman/administrator)
• Job Reports: Work descriptions, service details, crew assignments, and equipment usage
• Photos: Images captured during job completion for documentation purposes

2.2 Automatically Collected Information

• Location Data: GPS coordinates when creating job reports to verify service location
• Device Information: Device type, operating system version, and app version
• Usage Data: App features used, timestamps, and interaction patterns

3. How We Use Your Information

We use the collected information to:

• Authenticate users and manage accounts
• Document and verify service completion
• Track crew time and resource utilization
• Generate reports for customers and management
• Improve app functionality and user experience
• Ensure operational accountability and transparency

4. Data Storage and Security

Your data is stored securely on our servers with industry-standard encryption. We implement:

• Encrypted data transmission (HTTPS/TLS)
• Secure authentication with JWT tokens
• Role-based access controls
• Regular security audits and updates
• Offline data storage with secure sync when connected

5. Data Sharing

We do not sell your personal information. We may share data only in the following circumstances:

• Within Your Organization: Job reports and related data are shared with authorized administrators and relevant team members
• With Customers: Service documentation may be shared with customers to verify work completion
• Legal Requirements: When required by law or to protect our legal rights

6. Location Data

We collect location data when you create job reports to:

• Verify service location accuracy
• Associate reports with correct service contracts
• Provide transparency to customers

Location data is only collected when actively creating a job report. You can deny location permissions, but this may limit certain app functionality.

7. Photo and Media Access

The app requires camera and photo library access to:

• Capture photos of completed work
• Document service conditions
• Provide visual proof of service completion

Photos are only uploaded when you explicitly attach them to job reports. We do not access your photo library without your permission.

8. Data Retention

We retain your data for as long as necessary to provide services and comply with legal obligations. Job reports and associated data are retained for business and legal record-keeping purposes.

9. Your Rights

You have the right to:

• Access your personal information
• Request corrections to inaccurate data
• Request deletion of your account and associated data
• Opt-out of non-essential data collection
• Export your data in a portable format

10. Children's Privacy

Our app is not intended for users under 18 years of age. We do not knowingly collect information from children.

11. Changes to This Policy

We may update this privacy policy periodically. We will notify you of significant changes through the app or via email. Continued use of the app after changes constitutes acceptance of the updated policy.

12. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this privacy policy.